Document Management
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| We can help you navigate through the technology and assist you in designing a solution to fit your needs. |
Paper documents and files are thought to be a necessary evil in the business world. While all businesses must deal with contracts, memos, emails and a host of other documents, OIS can help you manage those documents.
With our customized document management system, you will be able to find what you need in seconds and eliminate the need for many of the paper copies your business relies on.
Learn how Document Management works
We can also get you up and running quickly and affordably by taking advantage of cloud technology.
OIS provides innovative document management solutions to a diverse list of businesses in West Virginia, Ohio and Kentucky. Our solutions are designed to streamline office processes, transforming the way documents are stored, managed and accessed.
See case studies showing how document management can transform a business.
Improved Efficiency
We can also work with your staff to get the most from your technology investment. Not only do our document management products reduce paper, but they can also improve your workflow in areas including expense voucher processing, invoice processing and accounts receivable, just to name a few.
For example, our system can be set up to automate the process of invoice approvals. The invoices are routed to the appropriate supervisor automatically. When the supervisor approves them, they automatically move to the accounts payable area to be paid.
Disaster Recovery
One of the biggest problems with paper documents is what happens if there is a disaster. What if your office is hit by a natural disaster, such as a flood, fire or tornado? If your only copy of important documents are paper, your business could have major issues. Ninety percent of all companies that suffer a major data loss go out of business within two years.
With our document imaging software, we can give you peace of mind by designing a system to meet your disaster recovery needs. With the right system, you can be back up and running quickly and easily.
Audits
During financial audits, your staff can spend hours or even days gathering requested information. Our systems provide a quick easy way to retrieve any document requested.
Government Regulations
Many government agencies require that a significant amount of information be retained. Whether you are dealing with OSHA, EPA, HIPPA, Sarbanes-Oxley Act of 2002, FERPA, or any other regulatory requirement, a document management system can provide a way to keep information secure and easily accessible when needed.